Meeting Prep & Follow-up
Show up prepared. Leave with clear action items. No manual effort.
Why this exercise?
Meetings consume hours. AI can't attend the meeting for you, but it can: prepare you beforehand with relevant context, and afterwards generate a summary with action items to share. Two skills, one complete cycle.
Prerequisite
TC3 (MCPs connected — Google Calendar) and TC4 (my_persona created). Slack MCP is optional but enriches the prep with conversation context.
Part 1 — Meeting Prep
Before an important meeting, ask ToqanClaw to prepare you. Open a new conversation and paste:
Look at my Google Calendar for today.
For my next meeting (or the meeting at [time]):
1. Who's attending? What are their roles?
2. Check my recent emails for any threads involving
these people — what have we been discussing?
3. Check if there are any pending items or decisions
that involve the attendees
4. Based on the meeting title and context, suggest:
- 3 talking points I should bring up
- 1 question I should ask
- Any data or context I should have ready
Format as a quick prep note I can scan in 2 minutes.
Tip: If you have Slack MCP connected, add this to the prompt: "Also search Slack for recent threads and messages involving the attendees." This will provide richer context.
Part 2 — Meeting Summary
After the meeting, generate a summary and share it. In the same conversation or a new one:
I just finished a meeting about [meeting topic].
Here are my rough notes:
[paste your notes — they can be messy]
Generate a clean meeting summary with:
1. Key decisions made
2. Action items — who does what, by when
3. Open questions for next time
4. One-paragraph summary I can share with the team
Keep it concise. Use bullet points.
Tip: If your meeting was recorded on Google Meet, Gemini generates an automatic transcription. You can ask ToqanClaw to read the Google Calendar notes and generate the summary from them.
Part 3 — Automate (optional)
Want the prep to happen automatically before every 1:1? Schedule it:
Schedule a meeting prep to run automatically
30 minutes before any 1:1 meeting on my calendar.
Post the prep note in my personal channel.
When to use meeting prep vs. morning briefing?
The Morning Briefing gives an overview of the entire day — all meetings, pending items, and updates. The Meeting Prep goes deep on a specific meeting — detailed context about attendees, conversation history, and talking points. Use both: morning briefing to start the day, meeting prep for the most important meetings.